NMCC respects your privacy, collects minimal personal data, and only uses it responsibly to support our charitable aims and comply with the law.

Northampton Municipal Church Charity (NMCC)
Website: https://nmcc.uk
Last updated: 10th November 2025

1. Who we are

Northampton Municipal Church Charity (referred to as “NMCC”, “we”, “us” or “our”) is a registered charity based in the United Kingdom. We are committed to protecting your personal data and respecting your privacy.

Registered address:
4 Grange Park Court, Roman Way, Grange Park, Northampton, NN4 5EA
Charity registration number: 1182629
Website: https://nmcc.uk

For any data protection queries, please contact us:
Email: nmcctrust@gmail.com

2. What this policy covers

This Privacy Policy explains:

  • What personal data we collect and how we collect it
  • How and why we use your data
  • When and why we may share your information
  • How we keep your data safe
  • Your rights under data protection law

This policy applies to visitors of nmcc.uk, as well as individuals who contact us, donate, volunteer, or otherwise interact with the charity.

3. What information we collect

We may collect and process the following personal information:

a. Information you provide directly

  • Your name, email address, phone number, and postal address
  • Donation details (amount, method, Gift Aid status)
  • Volunteer or membership applications
  • Messages or enquiries sent via our website or email

b. Information collected automatically

When you visit our website, we may collect:

  • IP address and browser type
  • Pages visited and time spent on the site
  • Cookies and similar tracking technologies (see Section 8)

c. Information from third parties

If you donate via a fundraising platform (e.g. JustGiving, PayPal Giving Fund), they may share your contact and donation details with us if you consent to that.

4. How we use your information

We use your personal data for the following purposes:

  • To respond to your enquiries or requests
  • To process donations, Gift Aid claims, and issue receipts
  • To manage volunteering and events
  • To send charity updates, newsletters, or fundraising appeals (only with your consent)
  • To comply with legal obligations (e.g. financial reporting to HMRC and the Charity Commission)
  • To improve our website and communication

5. Our legal bases for processing

We process your personal data under one or more of the following lawful bases:

  • Consent — e.g. when you subscribe to our mailing list
  • Contract — e.g. when you volunteer or register for an event
  • Legal obligation — e.g. retaining donation records for HMRC
  • Legitimate interests — e.g. maintaining contact with supporters and improving website experience

6. Who we share your data with

We only share personal data when necessary and with trusted third parties such as:

  • Payment processors (e.g. PayPal, Stripe)
  • Email and IT service providers (e.g. web hosting, mailing platforms)
  • HMRC (for Gift Aid claims)
  • Regulatory bodies such as the Charity Commission, when required by law

We never sell your personal data.

All third parties we work with are required to comply with UK data protection laws and handle your data securely.

7. How long we keep your information

We only keep personal data for as long as necessary to fulfil the purposes described in this policy.

For example:

  • Donation records (including Gift Aid): 6 years
  • General correspondence: up to 2 years
  • Mailing list data: until you withdraw consent

When data is no longer needed, it will be securely deleted or anonymised.

8. Cookies and website analytics

Our website uses cookies to help it function properly and to understand how visitors use it.

Cookies are small text files stored on your device.

We may use:

  • Essential cookies — required for the site to function
  • Analytics cookies — to improve our website (e.g. Google Analytics)

You can control or delete cookies through your browser settings. For more details, see our Cookie Policy (or insert link if available).

9. How we protect your data

We use appropriate technical and organisational measures to safeguard your information, including:

  • Secure (HTTPS) website connections
  • Encrypted storage of sensitive data
  • Restricted access to authorised personnel only
  • Regular security and compliance checks

However, please note that no online transmission can be guaranteed to be 100% secure.

10. Your data protection rights

Under UK data protection law, you have the right to:

  • Access the personal data we hold about you
  • Correct inaccuracies in your data
  • Request deletion of your data (where legally possible)
  • Withdraw consent at any time (for communications or marketing)
  • Object to processing based on legitimate interests
  • Complain to the Information Commissioner’s Office (ICO) if you’re unhappy with how we handle your data

To exercise any of these rights, please contact us at:
nmcctrust@gmail.com

If you remain dissatisfied, you can contact the ICO:
Website: https://ico.org.uk/
Helpline: 0303 123 1113

11. Updates to this policy

We may update this Privacy Policy from time to time.

The latest version will always be available on our website with the “Last updated” date shown at the top.